JoB opportunities

Administrative Assistant

The Land Authority is seeking a part-time Administrative Assistant, with potential for full-time employment in the future. This position provides essential administrative support to the executive director, board, and staff, contributing to the success of a high-impact, statewide development project.

The Point of the Mountain State Land Authority (Land Authority) is an independent state entity responsible for overseeing the redevelopment of 600 acres at “The Point,” formerly home to the Utah State Prison. Widely recognized as the “most strategic infill development in America,” The Point is a premier mixed-use community that will catalyze regional growth in business, technology, and innovation. This walkable, transit-oriented development is strategically located between Utah’s two most populous counties and within the state’s largest labor shed.

• Provide administrative support to the executive director, board, and staff
• Manage the office hotline and email communications
• Schedule board meetings and ensure timely posting of public meeting notices
• Set up and manage virtual meetings for board, staff, and external stakeholders
• Coordinate travel arrangements, reimbursements, and conference registrations
• Process reimbursement requests for board members and staff
• Maintain and organize digital and physical records and filing systems
• Utilize Google Workspace and other digital tools to track documents, schedules, and reconcile monthly reports
• Draft and edit correspondence, reports, and other written materials
• Monitor office supply inventory and assist with purchasing
• Support contract processing and management activities
• Assist with invoice processing
• Foster and maintain effective working relationships with external partners and stakeholder groups

• High degree of professionalism, including integrity, reliability, adaptability, and teamwork
• Proficiency in business English and math; knowledge of spelling, grammar, office filing systems, and administrative procedures
• Working knowledge of office operations, with experience in bookkeeping or budget tracking
• Strong technical skills, with proficiency in Microsoft Office, Google Workspace, and other digital office tools
• Attention to detail and accuracy in reviewing records, managing data, and ensuring compliance
• Ability to manage confidential information with discretion and accountability
• Strong critical thinking and problem-solving skills

• Familiarity with state-preferred systems such as Concur and FINET